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Home Meet Set-up Instructions

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Meet Volunteer Job Descriptions


Set Up: 

Prepare the pool area for a meet including: set up the bleachers, bullpen tent & benches, circle the pool with the green/white flags. Set up the backstroke flags, lane lines, scoring tent & table, ribbon table, starter table, fundraiser table. If needed, help prepare the concession area.

Bullpen: 

Assemble swimmers to get ready for their event. At the direction of the head bullpen person, volunteers will work in the team area locating swimmers, or walk the younger swimmers to the lanes, or stay in the starting area at the blocks to be sure all swimmers are in their proper lane before their heat.

Timers: 

Operates stopwatch and records race time of the swimmers in each event and records time onto lane cards.

Runner

The runners take the lane cards and official’s DQ slips after each event to the scoring table. Also runners give the timers and bullpen volunteers short breaks during the meet.

Stroke & Turn Official

Determine if the swimmers are using the correct strokes and turns, and disqualify, if necessary. Clear instructions on the DQ slip allowing the coach and swimmer to remedy the infraction. Prior training required.

Ribbons

Attach the swimmers’ race results label to the back of the proper place ribbons following each event. The ribbons are sorted by team; the Muirfins ribbons are placed in each swimmer’s folder to be passed out to the swimmers’ at the next day’s practice.

Concessions

Help set up and work the Muirfins fundraising concession during home meets.

Clean Up

Help clean up the pool area after the meet with a group of four volunteers. (reverse of set-up tasks listed above).

Social Committee: 

Assist with the social events as far as crowd control, set-up, tear-down and planning as necessary. To be led by the direction of the Social Chair.

Buck-a-Duck:

Help set up and work the Buck-a-Duck fundraising efforts during home meets.  This includes selling ducks up until event #35, setting the sold ducks loose to swim after event #40, and wrangling the ducks back into the bin for their next swim.



Thanks again for helping! The meets run smoothly and are FUN for all when scheduled volunteers show up for their assigned jobs.

If for any reason you cannot meet your commitment, PLEASE FIND A REPLACEMENT – we’re counting on you! If you have any questions, please contact the Volunteer Coordinator, Carolyn Dubois (614.588.7084).

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